Basic Search Center: Contextual Search within sites and lists.
Enterprise Search Center - Search Across Site collections and Web applications, People search, Metadata property search,keywords, synonyms, and Best Bets.
Metadata properties for search in Microsoft SharePoint Server 2010. When content is crawled, the crawler also crawls the metadata that is associated with that content — for example, information such as author, title, and e-mail address. The search system stores this information as crawled properties and managed properties. Crawled properties are all properties (such as author, title, or subject) that are extracted from documents during crawls. Managed properties are crawled properties that can appear in refined or advanced searches. When users perform a general search, results include items with any crawled properties. In order to provide refined search capabilities to users, however, you need to plan for managed properties. Because they can appear in refined searches, managed properties help users perform queries that are more successful and relevant. SharePoint Server 2010 provides a default set of managed properties, but you can create new managed properties and map crawled properties to the managed properties that will appear in search result. Refined searches can be performed only on managed properties, not crawled properties.
The properties that are automatically created include the following:
Author, Description, Site Name, Type, File Size, Last Modified Date, URL, Title
Reducing duplicate managed properties:
crawled properties might be Owner, Writer, and Created By, all of which are synonymous with Author. plan to create one set of managed properties and map the crawled properties that have the same meaning to managed properties. In this case, you map Owner, Writer, and Created By to the managed property Author.
Managed properties scenario:
Example a customer service representative identifier (ID) property in a separate data application, or an Author property for an application type that is used exclusively by customer service representatives. A search query that uses that property or a term associated with that property will include search results for all items that contain any of the crawled properties mapped to the customer service representative ID managed property.
Keywords, synonyms, and Best Bets:
Keywords are search terms that users type into a search box when constructing a query. Users can use them in queries that they submit in the search box on a site, on the Search Center, or in an Advanced Search. When a user query includes a keyword that you have configured, the search results can provide a definition for the term together with links to recommended locations or documents at the top of the search results page.You can define keywords, provide synonyms (words that closely relate to the keyword), and create Best Bets (links to featured documents or locations for the specified keyword), to provide a relevant set of search results for popular search terms. Synonyms are useful when several search terms are used for the same concept and content so that search results are merged and not scattered across several search terms. When you create a keyword, you can also provide a definition of the keyword that appears in search results. By defining terms that are often used in searches as keywords, a site collection administrator can provide a standard glossary of names, processes, and concepts that are part of the common knowledge shared by members of an organization.
If you already have search set up in your production or test environment, you can use Site Collection Web Analytics Reports to help you plan keywords, synonyms, and Best Bets. The reports that are most useful for this effort include the following:
Top Queries, to view the most common search terms.
No Results Queries, to view the most common search terms that yielded no search results.
Best Bet Usage, to view the most frequently-used Best Bets.
Best Bet Suggestions, to view the suggestions for new Best Bets that the search system provides.
Wednesday, March 27, 2013
Search Service application - SharePoint 2010
Create a Service account with Domain user and DBO permission.
Register this account in managed accounts through CA.
Create new search service application --> CA --> Manage service application --> New --> Search service application --> Enter the name of service application --> Select the service account for this application --> Select new or existing application pool --> OK
Click on Search administration , verify the default content access account and enter the Contact email address, Content sources.
By default the service account selected while creating search application is the default content access account. You can change the default content access account through below step:
Search administration --> System status --> Click on the account which is just right side of that default content access account.
In the same way change/enter the contact email address.
Create content source --> Click on content source in search administration --> New Content --> Select the content source type --> Add the URL --> Define the Crawl schedule incremental/full -->ok
To get the people search:
Just add the default content service account permission as "Retrieve people data for search crawl" at User profile service application. Here are the steps:
User profile service application --> Administrator --> add default content service account permission as "Retrieve people data for search crawlers"
Provide FULL Read permission to this account at all the required web applications.
If you don't have basic search page then create it now, here are the steps:
Browse the top level site --> Site actions --> New Site --> Select "Enterprise Search Center" --> Enter the name and URL --> Ok
Create Enterprise search page --> Central Administration / Application Management / Site Collections, click on Create site collections. Ensure you are creating the Site Collection below the relevant Web Application. Enter your Title, Description etc and select the Enterprise Tab under Template selection. Select the Enterprise Search Center, specify your site collection administrators and click OK.
Register this account in managed accounts through CA.
Create new search service application --> CA --> Manage service application --> New --> Search service application --> Enter the name of service application --> Select the service account for this application --> Select new or existing application pool --> OK
Click on Search administration , verify the default content access account and enter the Contact email address, Content sources.
By default the service account selected while creating search application is the default content access account. You can change the default content access account through below step:
Search administration --> System status --> Click on the account which is just right side of that default content access account.
In the same way change/enter the contact email address.
Create content source --> Click on content source in search administration --> New Content --> Select the content source type --> Add the URL --> Define the Crawl schedule incremental/full -->ok
To get the people search:
Just add the default content service account permission as "Retrieve people data for search crawl" at User profile service application. Here are the steps:
User profile service application --> Administrator --> add default content service account permission as "Retrieve people data for search crawlers"
Provide FULL Read permission to this account at all the required web applications.
If you don't have basic search page then create it now, here are the steps:
Browse the top level site --> Site actions --> New Site --> Select "Enterprise Search Center" --> Enter the name and URL --> Ok
Create Enterprise search page --> Central Administration / Application Management / Site Collections, click on Create site collections. Ensure you are creating the Site Collection below the relevant Web Application. Enter your Title, Description etc and select the Enterprise Tab under Template selection. Select the Enterprise Search Center, specify your site collection administrators and click OK.
Secure Store Service -SharePoint 2010
SSS: Secure Store Service in SharePoint 2010 replaces the single Sign On feature available in SharePoint 2007. It is a shared service that provides storage and mapping of credentials. It helps to correct the external systems through secure store data, it is specific to individual or group. SSS can be used to store and map the user credentials required by external system.
Following services can use SSS in SharePoint 2010:
Excel Services
Visio Services
PerformancePoint Services
PowerPivot for SharePoint 2010
Microsoft Business Connectivity Services
It is recommended to run the SSS in a separate application pool that is not used for any other service, Run the Secure Store Service on a separate application server that is not used for any other service.
Before generating a new encryption key, back up the Secure Store database
Secure store service and claims authentication
Steps to create SSS:
Create a Service account and provide DBO permission at DB server.
CA --> Manage Service application --> New -->Enter Service application name --> Enter DB server and DB name --> Enter or select the application pool name --> Select the service account for this SSS through managed account.
Once the SSS is created enter the Target ID --> Set credential and Permission
Following services can use SSS in SharePoint 2010:
Excel Services
Visio Services
PerformancePoint Services
PowerPivot for SharePoint 2010
Microsoft Business Connectivity Services
It is recommended to run the SSS in a separate application pool that is not used for any other service, Run the Secure Store Service on a separate application server that is not used for any other service.
Before generating a new encryption key, back up the Secure Store database
Secure store service and claims authentication
Steps to create SSS:
Create a Service account and provide DBO permission at DB server.
CA --> Manage Service application --> New -->Enter Service application name --> Enter DB server and DB name --> Enter or select the application pool name --> Select the service account for this SSS through managed account.
Once the SSS is created enter the Target ID --> Set credential and Permission
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